Chapter Report – Spring 2013

American Medical Writers Association
North Central Chapter
Chapter Report – Spring 2013

  1. North Central Chapter–11
  2. Current Membership Count: 132
  3. Tax Identification Information (State EIN or Federal ID): Federal EIN 27 2578246
  4. IRS Tax-Exempt Status (501c3 or c6, other, or n/a):
    Nonprofit, small tax-exempt organization receiving all revenue from AMWA, which is a 501(c)(3).
  5. Chapter Leadership/Officers
    • Karen Steinhilber, Immediate Past President, 1 Year
    • Theresa King-Hunter, President, 1 Year
    • Ruth Taswell, President-elect, 1 Year
    • Alexandra Woods, Co-Treasurer, 3rd year of 3 Years
    • Joy Frestedt, Co-Treasurer, 1st year of 3 Years
    • Carolyn Peterson, Secretary, 1½ years of 3 Years
  6. Delegate(s) Assigned for BOD meeting
    • Ruth Taswell, President-elect, 1 year
  7. List of Chapter committees
    • Finance Committee: Michele Burlew, chair; Mary Van Beusekom, LinkedIn manager
        Seeking replacements for chair and 1 member and adding members
    • Membership Committee: Jenny Michlitsch
        New chair and members
    • Program Committee: Marty Swain and Karen Steinhilber
        Offer 2 to 3 events a year: cover a writing or science topic, and hold at least 1 event in Rochester vs in the Twin Cities.
    • Publications Committee: Deborah Sugerman
        Continue the monthly newsletter feature “What We Do,” which offers our membership a glimpse into chapter members’ various vocations.
        Provide chapter book club notes, profiles of chapter members and announcements.
    • Wisconsin Regional Chair: Marie Fleisner (no activity to report)
    • North Dakota Regional Chair: Nancy Gustafson (no activity to report)
  8. Brief Financial Status Report
    • See last page.
    • Planning began March 13 for single-speaker programs in early May and October. Topics under consideration include: social media and expanding roles for writers, and updates in diabetes.
  9. Summary of Progress since last report
    • The Publications Committee developed a list of Resources for Health Care Topics as a permanent subpage on the Chapter’s website with links to various U.S. and international healthcare sites, journals, government agencies, trade associations and more. Resources are listed by type of organization and by therapeutic area.
    • The Chapter Book Club coordinator has requested members to suggest books, meeting times and locations to expand participation.
    • The officers are developing a membership survey to better understand the needs of chapter members and determine services and benefits members might desire, given membership is so outspread (Minnesota, North and South Dakota, Iowa and some areas of Wisconsin).
    • Ruth Taswell has been appointed president-elect. Joy Frestedt has been appointed co-treasurer. Jenny Michlitsch is the new chair of the Membership Committee.
    • Chapter discussion groups in SE Minnesota and in the Twin Cities continue to focus on topics pertinent to medical writing and editing and project management.
  10. List of Action Items or Discussion Items
    • The chapter has continued to struggle to find volunteers to participate on committees and fill leadership roles.

AMWA North Central Chapter Current Budget

Budget for July 2012 – June 2013

Balance as of June 30, 2012    


Projected receipts


Chapter rebate from National ($18 x 115 chapter members)


Fees from fall and spring events


  Total projected receipts




Projected expenditures


Fall and Spring events (honoraria, facilities, refreshments)


Carryover from spring 2012 event (reimbursement after 06/30/12)


Delegate travel expenses (spring and fall meetings, 3 delegates)


Marketing (incl. competitive awards & advertising)


Gifts for outgoing officers (two officers)


Chapter meetings (miscellaneous, such as refreshments)


Teleconference charges (e.g., RollCall)


Membership mailing costs (postage & envelopes)


E-mail marketing service


Website hosting fee


  Total projected expenditures


Projected balance for June 30, 2013


*A website hosting fee of $286 for 3 years was paid in October 2010, to cover hosting through 2013. Since the financial statements are prepared on a cash basis, this line item will be noted as a placeholder with $0 expenditure until the next fee is due in 2013 (budget for 2013-2014).

Current Budget Prepared by Alexandra Woods, Treasurer

Approved September 4, 2012